1. Introduction
This Privacy Policy describes how GRS Planning (“we,” “us,” or “our”) collects, uses, and protects your personal information when you visit our website, https://grs-planning.co.uk/, or use our financial planning services. We are committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. GRS Planning is a trading style of Templar Financial Associates Ltd, which is regulated by the Financial Conduct Authority (FCA).
This policy has been prepared in compliance with the UK General Data Protection Regulation (UK GDPR).
2. Data Controller Information
For the purpose of the UK GDPR, the data controller is:
Templar Financial Associates Ltd 3rd Floor, 20 Fenchurch Street London, EC3M 3BY
GRS Planning, as a trading style of Templar Financial Associates Ltd, adheres to the data protection policies and procedures set out by the data controller.
3. What Information We Collect
We may collect and process the following types of personal data:
|
Data Category
|
Examples of Data Collected
|
|
Identity Data
|
Name, title, and other personal identifiers.
|
|
Contact Data
|
Email address, telephone number, and postal address (including postcode).
|
|
Financial Data
|
Information about your income, assets, investments, pensions, and financial goals. This is primarily collected during our consultation process to provide tailored financial advice.
|
|
Technical Data
|
Information collected from cookies and similar technologies, including your IP address, browser type, and browsing behavior on our website.
|
|
Communication Data
|
Records of your correspondence with us, whether through the website contact form, email, or telephone.
|
4. How We Use Your Information
We use the information we collect for the following purposes:
•To Provide Our Services: To deliver personalized financial planning, retirement planning, and inheritance tax advice.
•To Communicate with You: To respond to your inquiries, schedule consultations, and provide you with information about our services.
•To Improve Our Website: To analyze how our website is used, allowing us to enhance user experience and functionality.
•To Comply with Legal Obligations: To meet our legal and regulatory requirements as a financial services provider under the FCA.
5. Legal Basis for Processing
Our legal basis for processing your personal data under UK GDPR is as follows:
•Consent: We may process your information based on your consent, for example, when you submit our website’s contact form or agree to our use of non-essential cookies.
•Contractual Necessity: We process your personal data to fulfill our contractual obligations to you when you engage our financial planning services.
•Legal Obligation: We are required to process certain information to comply with our legal and regulatory responsibilities as a financial advisory firm.
•Legitimate Interests: We may process your data for our legitimate interests, such as for improving our services and website, provided that your interests and fundamental rights do not override those interests.
6. Data Sharing and Disclosure
We do not sell or rent your personal data to third parties. We may share your information with the following parties:
•Templar Financial Associates Ltd and Doyle & Palmer Wealth Management: As GRS Planning is a trading style and part of these larger entities, data may be shared for administrative and regulatory purposes.
•Regulatory Authorities: We may disclose your information to the FCA or other regulatory bodies as required by law.
•Third-Party Service Providers: We may use third-party service providers for website hosting and maintenance. These providers are bound by confidentiality and data protection agreements.
7. Data Security
We have implemented appropriate technical and organizational security measures to protect your personal data from accidental loss, unauthorized access, alteration, or disclosure. Access to your personal data is limited to employees and other third parties who have a business need to know.
8. Data Retention
We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. The retention period for financial advice records is determined by regulatory guidelines.
9. Your Data Protection Rights
Under the UK GDPR, you have the following rights:
•The right to access: You have the right to request copies of your personal data.
•The right to rectification: You have the right to request that we correct any information you believe is inaccurate.
•The right to erasure: You have the right to request that we erase your personal data, under certain conditions.
•The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
•The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.
•The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
To exercise any of these rights, please contact us using the details provided below.
10. Cookies and Tracking Technologies
Our website uses cookies to enhance your browsing experience. We use “Necessary” cookies that are essential for the basic functionalities of the site. You can manage your cookie preferences through the consent banner on our website.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We encourage you to review this Privacy Policy periodically for any changes.
12. Contact Us
If you have any questions or concerns about this Privacy Policy or our data protection practices, please contact us at:
Address: GRS Planning c/o Templar Financial Associates Ltd 3rd Floor, 20 Fenchurch Street London, EC3M 3BY